Law Office Workflow – A Comparison to the NYSE and the NASDAQ Processes

A Rough Start for 2016 Investors

For the primary two weeks of 2016, traders within the stock marketplace have suffered thru a unexpected and painful decline. Some name it historical in each its velocity and voracity. The photographs maximum folks have of traders in lab-coat searching jackets with big ID letters at the front are probable from the New York Stock Exchange or NYSE. Those investors deal with buys and sells in an public sale-like environment, normally the use of hand alerts, or shouting at the expert designed to represent the stock being traded. There is a bodily constructing in decrease Manhattan wherein this takes place every day.

In comparison is the NASDAQ, which stands for the National Association of Securities Dealers Automated Quotation system. The NASDAQ, (now officially called the NASD for National Association of Securities Dealers) not like the NYSE is not a physical exchange, though it handles over 2 BILLION trades an afternoon.

From Investopedia.Com: Rather than being an auction market, the NASDAQ is a communications community between hundreds of computer systems. Instead of brokers calling out orders, market makers location their names on a listing of shoppers and sellers, that is then disbursed through the NASDAQ in a break up second to hundreds of different computers. If you desire to buy a inventory that trades at the NASDAQ, your broker will both call up a marketplace maker with the statistics of your alternate or enter your order into a Nasdaq-backed on-line execution device.

The Analogy to Law Practice

Just because the marketplace for trading corporate securities has come a protracted way within the ultimate forty-50 years, so has the technique for legal practitioners. The easiest commentary to look lower back on is the physical space that files consumed in and for law practices. There had been literally (and in a few cases they remain) whole warehouses full of documents related to instances long considering settled, and in place of chance throwing away a bit of paper that had testimonials, agreements, signatures, and the like, companies would stack boxes better and better, taking up expensive square pictures in workplace homes. Eventually, many would be resigned to a remote, offsite vicinity wherein bar code readers and wi-fi hand held gadgets should music their contents down in the occasion of a sudden want for a file to be produced.

In latest years, just like the inventory exchanges, there have been large improvements each inside the era, and the courts acceptance of opportunity evidence except paper. The creation of e-discovery meant that consumer records stored in pc databases have been as identical in evidence because the paper that it changed. No longer might attorneys have to expose up in courtroom with bins of paper to assist their case. Instead, a summary of what existed in a document may be used in pre-trial, and if vital, a quick reprint may be completed from the pc databases.

Paper to Digital Assets

While there are some regions where paper is needed, i.E. Settlement signatures, acknowledgement of receipt of goods or offerings, and/or notification of HIPAA suggestions, these files at the moment are additionally stored in laptop repositories using high pace scanning equipment, that may upload bar codes and different labels and tags to help generate an index by means of case. Keeping all related property together with scanned files and images, emails, and different electronic statistics related to a specific case is often known as depend centricity. Simply put, as opposed to store facts alphabetically by way of consumer, it’s far now viable and often favored to associated ALL electronic records with the problem for that’s applies to surely overview, take a look at status, and handle correctly.

Law Practice Workflow

Workflow is often a fancy term for what is really a manner. How has the company, both due to its regions of practice and/or to be in compliance with the guidelines of regulation concerning the matter, needs to create a workflow. Typically, this starts by using on-boarding or gathering the facts of the matter with the aid of the customer, constructing a case record with contact information on all the pertinent events, and any extra facts inclusive of medical reviews, police reports, insurance statistics, with a purpose to start the procedure to litigate the problem.

Much of this will become ordinary as generation improves and is followed, and while bottlenecks are found, there need to be a revision to the technique to limit or keep away from future bottlenecks that could delay the case from shifting forward, and its eventual closure.

Office Resources

While it may vary relying on the scale of the company, the wide variety of places, and the magnitude of the legal topics being investigated, there’s usually a 1 to 1 ratio of attorneys to group of workers. This staff may include a paralegal, an office assistant, a billing coordinator, and/or other sources hired to assist make the attorneys, whose time generates the profits for the firm, cognizance on doing billable work. This works nicely in either very small or solo corporations, or in comparison, at very large corporations, wherein human capital may be shared among lawyers.

Outsourcing Information Gathering

While technically now not a bottleneck, gathering information from third parties such as hospitals, physicians, labs, and other healthcare associated records carriers, may be a frightening task and genuinely now not a practical preference while doing paintings on non-public injury, clinical malpractice and/or mass tort sorts of cases. Imagine a class motion suit towards a clinical tool producer that has injured loads if now not thousands of individuals. Collecting each of those document “orders” will be the equivalent of having someone attempt to region trades on high quantity stocks like Microsoft or Starbucks before the arrival of computers at the securities buying and selling floors. It honestly breaks the workflow.

Those instances have created a cottage enterprise in which expert experts regularly known as Medical Record Retrieval Specialists (or MRRs for quick) have each the generation and frequently the ideal paperwork, contacts and relationships with the healthcare carriers to respond to the request and respond faster and, without the usage of the aforementioned law office humans assets.

And, because these experts address this challenge day in, and time out, the workflow they could offer to the regulation exercise is a ways extra green, ensuing in lower prices to the company, and a difficult price invoice which can be considered a recoverable price from the patron. Moreover, the MRR need to be versed within the most current files required by using the country and federal guidelines of compliance for HIPAA and the extra current HITECH laws.


Over 100 years ago, a group of gents might meet below a tree in NYC in which they could transact exchanges of various commodities, equities and financial institution notes. Later that manner could be replaced via a gadget known as a tickertape, which allowed investors to enjoy the comfortable environment of their workplaces while monitoring their investments and transactions. Another forty years would cross through until terminals, a keyboard and a CRT screen could allow personalised transactions to be located thru a mainframe pc housed in a raised ground room someplace offsite. Today, those transactions can be executed with a phone and either a cell sign or a WiFi connection.

These same advances are progressing the each the felony and scientific subject, making it simpler and greater green to practice the ones arts, remain aggressive with different companies, and improve their odds of fulfillment. Incorporating using outsourced medical report retrieval carriers, with cloud-based totally, secure, net-access and top-of-the-line software program programs, lower charges, reduce risks of non-compliance, and keeps the regulation office workflow transferring quick, and seamlessly.

Record Retrieval Solutions is both a pacesetter and a specialist within the discipline of scientific record retrieval for scientific malpractice, non-public injury and mass torts. We have over twenty years of enjoy and use kingdom of the art generation to provoke requests for medical information, offer repute of equal (or no record observed), while the use of comfortable, encrypted, HIPAA-compliant cloud primarily based facts repositories, available from anywhere on any mobile device. All our servers are based totally inside the US in the event of a herbal or guy-made disaster with again-up servers constantly on-line.